Evaluating Zotero, SHERPA/RoMEO, and Unpaywall in an Institutional Repository Workflow

East Tennessee State University developed a workflow to add journal publications to their institutional repository and faculty profiles using three tools: Zotero for entering metadata, SHERPA/RoMEO for checking copyright permissions, and Unpaywall for locating full-text documents. This study evaluates availability and accuracy of the information and documents provided by Zotero, SHERPA/RoMEO, and Unpaywall for journal publications in four disciplines. The tools were less successful with works authored by arts and humanities and education faculty in comparison to works authored by medicine and health sciences and social and behavioral sciences faculty. The findings suggest that publisher practices contributed to the disciplinary differences

Using Websites to Study Library Resources, Services, and Organizations

Libraries rely on websites to inform patrons of their resources, services, and organizations. Consequently, these websites are a rich source of research data to discover library trends, whether it is determining which databases are most commonly offered or which departments have the most employees. Content from library websites not only allow researchers to explore these types of questions, but they also indicate how libraries communicate information to patrons. Come to this session to learn when and how to conduct a content analysis of library websites. It will begin with an overview of the types of research questions that can be explored using this method, including examples from research projects within the library and information science literature. Then, the presenter will delve into the process of conducting a content analysis of library websites, breaking down the general steps and providing helpful tips along the way. These steps will be demonstrated with an example of a study conducted by the presenter that used information from library websites to determine which academic library departments (collections/technology, research/instruction, etc.) manage institutional repositories. Lastly, the session will conclude with an activity that will walk attendees through thinking of a research question and how to design a content analysis for that question

Analysis of Tweets Mentioning Scholarly Works from an Institutional Repository

Altmetrics derived from Twitter have potential benefits for institutional repository (IR) stakeholders (faculty, students, administrators, and academic libraries) when metrics aggregators (Altmetric, Plum Analytics) are integrated with IRs. There is limited research on tweets mentioning works in IRs and how the results impact IR stakeholders, specifically libraries. In order to address this gap in the literature, the author conducted a content analysis of tweets tracked by a metrics aggregator (Plum X Metrics) in a Digital Commons IR. The study found that the majority of tweets were neutral in attitude, intended for a general audience, included no hashtags, and were written by users unaffiliated with the works. The results are similar to findings from other studies, including low numbers of tweeted works, high numbers of tweets neutral in attitude, and evidence of self-tweets. The discussion addresses these results in relation to the value of tweets and suggested improvements to Twitter metrics based on IR stakeholders’ needs

Inclination for Duplication: Faculty Works in Institutional Repositories

Faculty works (e.g. journal articles, conference proceedings) in institutional repositories (IRs) differ from other collections due to their inclination for duplication on other platforms: publisher websites, preprint servers, other IRs, etc. This characteristic can create interesting and different approaches to planning, populating, and promoting faculty works collections. Come to this roundtable discussion to talk about current and future practices related to faculty works in IRs. Share your current policies, procedures, and outreach methods. Brainstorm the ideal future for faculty works collections. And ultimately, consider possible changes to your current practices to make that future into a reality

Analysis of Tools Used to Streamline Institutional Repository Workflows

East Tennessee State University has been using the reference manager Zotero, the copyright database SHERPA/RoMEO, and the open access locator Unpaywall to add faculty publications into a Digital Commons institutional repository. The presentation provides an analysis of the availability and accuracy of records generated by Zotero, SHERPA/RoMEO, and Unpaywall. Specifically, the analysis compares how effective the tools are when using them on journal articles in four disciplines: Arts and Humanities, Education, Social and Behavioral Sciences, and Medicine and Health Sciences. Results from other studies will be incorporated into the presentation in order to supplement the analysis by the presenter. Although the focus will be on examining Zotero, SHERPA/RoMEO, and Unpaywall, the presentation will discuss broader implications of the results including how publishing trends in different disciplines affect IR workflows

To Zotero or Not to Zotero: Importing Faculty Scholarship in an Institutional Repository

Creating cost-effective and time efficient methods to complete tasks is necessary to maintain speedy and quality services expected by library patrons. Charles C. Sherrod Library at East Tennessee State University uses Zotero (a free, online reference management software) as a tool to expedite the process of entering faculty scholarship metadata into the institutional repository (IR), Digital Commons@ETSU (https://dc.etsu.edu). Additionally, Sherrod Library integrated Zotero with SHERPA/RoMEO (a database of publishers’ policies) to automate the process of determining which full-text materials can be included in the IR. Sherrod Library evaluated the usefulness of Zotero by examining the records entered into the software within a year. Complete and incomplete records were calculated in terms of disciplines and document types. Based on the results of the study, Sherrod Library now primarily uses Zotero for journal articles, books, and book contributions by STEM faculty. The disciplines of education and arts/humanities and the document types of newsletters/magazine articles and conference proceedings had too many incomplete records to justify using Zotero. This poster will visually represent the workflow of using Zotero through a chart and the results of the study through graphs. The workflow chart may be beneficial to an audience trying to automate their data entry. The results of the study may be of interest to anyone who uses or recommends reference management software in their position

Sustaining Workflows and Budget: Using Zotero, SHERPA/RoMEO, and Unpaywall to Input Faculty Works

Charles C. Sherrod Library was tasked with inputting faculty works in the open access institutional repository, Digital Commons@East Tennessee State University (https://dc.etsu.edu). In order for this project to remain sustainable with limited staffing and funding, they created a workflow around the integration of Zotero and SHERPA/RoMEO to input data and check copyright in addition to Unpaywall to locate open access documents. This presentation will detail the technical aspects and workflow of using these freely available products so that attendees can replicate all or relevant parts of this project. After a year of using the products, Sherrod Library completed a quantitative study on the quality records available in Zotero based on disciplines and document types. The study discovered that the education and arts/humanities fields were poorly represented in contrast to the social/behavioral sciences and medicine/health sciences fields. Furthermore, journal articles, books, and book contributions were better represented in Zotero than newsletters and magazine articles, conference proceedings, and music albums. Consequently, Sherrod Library continues to use the products primarily for journal articles, books, and book contributions by STEM faculty. The outcomes of this study can inform content providers on how to best sustain open data through their websites’ structures and metadata practices

One-Stop Shop for Creating Open Educational Resources

Have you ever felt dissatisfied with the materials for your courses? We have a solution for you: create Open Educational Resources (OER)! OER are free, online teaching and learning materials that are licensed for instructors to use and customize in their courses. In this session, two faculty, a librarian, and an instructional designer with experience creating OER will guide attendees through activities to identify why and how OER can work for them. Attendees will brainstorm an OER for their course and learn about resources to help them turn their idea into a reality

Where Are They Now: A Study to Identify Departments Managing Institutional Repositories

Academic libraries are at various stages of implementing institutional repositories (IRs) and related services at their institutions. In relation, the management of IRs are not uniformly managed by the same department in each library. This poster displays the results of a study that examined academic library websites to determine which departments mentioned IRs as part of their services and/or IR employees as part of their staff. Come and discover where IRs are being managed in academic libraries and how the results differ based on Carnegie Classifications of Institutions of Higher Education

Supplemental Materials for How diverse, equitable, and inclusive are open and affordable course materials?

Supplemental materials for Sergiadis, A. D. R., Smith, P. A., Uddin, M. M. (January 2024). How diverse, equitable, and inclusive are open and affordable course materials? College & Research Libraries (Special Issue on Open and Equitable Scholarly Communication). Supplemental materials include the following: Appendix A: Student Survey Appendix B: Instructor Survey Appendix C: Coding Categories Student Survey Responses Faculty Survey Response